Privacy Policy Notice

A. Summary

I. Personal Details of the Controller (according to Art. 4 No. 7 GDPR)

Audiencly GmbH (limited liability company)

Duisburger Straße 44

40477 Düsseldorf

+49 (0) 211 158 26036

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II. Data Protection Supervisor

Audiencly GmbH

Duisburger Straße 44

40477 Düsseldorf

E-Mail: datenschutzbeauftragter@audiencly.com

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III. Main Aspects

In regards to the technical and statistical administration of the website and its content, we are processing personal data,allowing for the pursuit of data minimisation. We’re possibly using third party content – among others of affiliated companies (§ 15 German Stock Corporation Act) – for which the following privacy policy applies.

We are offering the opportunity to inform you about how we are processing personal data, about to the extent and the purpose of the processing of personal data. Furthermore you have the right to object to the processing of your personal data and you have the right to claim the right to be forgotten.

For extensive Information please consult the privacy policy as follows.

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B. Extensive Privacy Policy Notice

I. Collection and storage of (personal) Data of your visit of our website

  • IP address of your device

    • 1. To technically enable your visit of our website,your device with which your visiting our website is sending Information aboutyou to us, our service providers and third parties automatically. The technical organization of our website will be needing the following information about you and your device to enable your visit. The logs of the visitors of our website are erased, automatically.

    We are collecting and storing the following (personal) data automatically:

  • Date and time of your visit
  • URL of the visited data
  • Transferred amount of data
  • Status signal about the success of your access attempt
  • If applicable, the referring URL
  • Used browser software and operating system of your device
  • Your internet service provider
  • Miscellaneous information that helps prevent attacks on our IT infrastructure

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    The legal basis for data processing is Art. 6 para. 1 sentence 1 letter f GDPR (“legitimate interest”). Our legitimate interest in collecting the information arises from the following purposes

  • Ensuring a smooth connection to the website
  • Ensuring proper usability of the website
  • Evaluation of system security and stability
  • Creation of user statistics

    • Audiencly does not use data to draw conclusions about individual persons at any time.

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    2. Audiencly uses cookies on this website. The mannerand possible extent to which we use cookies can be found in our separate cookie notice, which is displayed to you on your first visit to our website.

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    3. We transmit information to third parties if and to the extent that:

    • you give us consent to share the information (Art. 6 (1) Sentence 1 Letter a GDPR),
    • there is a legal obligation to disclose the information (Art. 6 (1) Sentence 1 Letter c GDPR),
    • the disclosure is necessary for the establishment, exercise, or defense of legal claims, and there is no reason to assume that you have an overriding legitimate interest in the non-disclosure (Art. 6 (1) Sentence 1 Letter f GDPR),
    • it is legally permissible and necessary for processing contractual relationships with individuals.

    These third parties are exclusively the following service providers:

    a. We use the online streaming service YouTube on ourwebsite to display moving image/audio combinations.YouTube is a platform for the provision of moving image/audio combinations and a product of Google Ireland Limited (Gordon House, Barrow Street, Dublin 4, Ireland; hereinafter:Google).

    By using YouTube, information about the use of this website, including

  • Your IP address of your end device
  • Date and time of access
  • URL of the files accessed
  • Transferred data volumes and notification of whether the access was successful
  • URL from which the access was successful (referrer URL)
  • Program used (and possibly the operating system of your terminal device)
  • Name of your internet provider
  • The YouTube and/or Google account you use

    • are transmitted to Google and stored and processed byGoogle. Your browser establishes a direct connection to Google's content services.

    We have no influence on the scope of the data transmitted to Google in this way and have no influence or knowledge of the content you access.

    If you do not want Google to collect data about you via our website, you can deactivate the relevant cookies and refrain from accessing the content. The purpose and scope of the data collection and the further processing of the data by Google, as well as your rights in this regard, are as follows: https://policies.google.com/privacy?hl=de

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    b. We use the online streaming service Instagram on our website to display moving image/audio combinations. Instagram is a platform for the provision of moving image/audio combinations and a product of Meta Platforms Ireland Limited (Merrion Road, Dublin 4, D04 X2K5, Ireland; nachfolgend: Meta).

    By using Instagram, information about the use of this website, including

  • Your IP address of your end device
  • Date and time of access
  • URL of the files accessed
  • Transferred data volumes and notification of whether the access was successful
  • URL from which the access was successful (referrer URL)
  • Program used (and possibly the operating system of your terminal device)
  • Name of your internet provider
  • The Instagram and/or Meta account you use

    • are transmitted to Instagram and stored and processed by Instagram. Your browser establishes a direct connection to Instagram's content services.

    We have no influence on the scope of the data transmitted to Instagram in this way and have no influence or knowledge of the content you access.

    If you do not want Instagram to collect data about you via our website, you can deactivate the relevant cookies and refrain from accessing the content. The purpose and scope of the data collection and the further processing of the data by Instagram, as well as your rights in this regard, are as follows: https://privacycenter.instagram.com/policy.

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    c. We use the online streaming service TikTok on our website to display moving image/audio combinations. TikTok is a platform for the provision of moving image/audio combinations and a product of TikTok Technology Limited (Sorting Office, Ropemaker Place, Dublin 2, D02 HD23, Ireland; nachfolgend: TikTok).

    By using TikTok, information about the use of this website, including

  • Your IP address of your end device
  • Date and time of access
  • URL of the files accessed
  • Transferred data volumes and notification of whether the access was successful
  • URL from which the access was successful (referrer URL)
  • Program used (and possibly the operating system of your terminal device)
  • Name of your internet provider
  • The TikTok account(s) you use

    • are transmitted to TikTok and stored and processed by TikTok. Your browser establishes a direct connection to TikTok's content services.

    We have no influence on the scope of the data transmitted to TikTok in this way and have no influence or knowledge of the content you access.

    If you do not want TikTok to collect data about you via our website, you can deactivate the relevant cookies and refrain from accessing the content. The purpose and scope of the data collection and the further processing of the data by TikTok,as well as your rights in this regard, are as follows: https://privacycenter.instagram.com/policy

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    d. We use the online streaming service Vidzflow on our website to display moving image/audio combinations. Vidzflow is a platform for the provision of moving image/audio combinations and a product of WOICE d.o.o. (Ulica škofa Maksimilijana Držečnika 6,2000 Maribor, Slovenia; nachfolgend: Vidzflow).

    By using Vidzflow, information about the use of this website, including

  • Your IP address of your end device
  • Date and time of access
  • URL of the files accessed
  • Transferred data volumes and notification of whether the access was successful
  • URL from which the access was successful (referrer URL)
  • Program used (and possibly the operating system of your terminal device)
  • Name of your internet provider

    • are transmitted to Vidzflow and stored and processed by Vidzflow. Your browser establishes a direct connection to Vidzflow's content services.

    We have no influence on the scope of the data transmitted to ### in this way and have no influence or knowledge of the content you access.

    If you do not want Vidzflow to collect data about you via our website, you can deactivate the relevant cookies and refrain from accessing the content. The purpose and scope of the data collection and the further processing of the data by Vidzflow, as well as your rights in this regard, are as follows: https://www.vidzflow.com/about

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    e. We use the online streaming service Calendly on our website to display moving image/audio combinations. Calendly is a platform for the provision of moving image/audio combinations and a product of Calendly Inc (115 E Main Street, Ste A1B, Buford, GA 30518, USA; nachfolgend: Calendly).

    By using Calendly,information about the use of this website, including

  • Your IP address of your end device
  • Date and time of access
  • URL of the files accessed
  • Transferred data volumes and notification of whether the access was successful
  • URL from which the access was successful (referrer URL)
  • Program used (and possibly the operating system of your terminal device)
  • Name of your internet provider

    • are transmitted to Calendly and stored and processed by Calendly. Your browser establishes a direct connection to Calendly's content services.

    We have no influence on the scope of the data transmitted to Calendly in this way and have no influence or knowledge of the content you access.

    If you do not want Calendly to collect data about you via our website, you can deactivate the relevant cookies and refrain from accessing the content. The purpose and scope of the data collection and the further processing of the data by Calendly,as well as your rights in this regard, are as follows: https://calendly.com/legal/privacy-notice

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    f. We use the online streaming service Zapier on our website to display moving image/audio combinations. Zapier is a platform for the provision of moving image/audio combinations and a product of Calendly Inc (115 E Main Street, Ste A1B, Buford, GA 30518, USA; nachfolgend: Zapier).

    By using Zapier, information about the use of this website, including

  • Your IP address of your end device
  • Date and time of access
  • URL of the files accessed
  • Transferred data volumes and notification of whether the access was successful
  • URL from which the access was successful (referrer URL)
  • Program used (and possibly the operating system of your terminal device)
  • Name of your internet provider

    • are transmitted to Zapier and stored and processed by Zapier.Your browser establishes a direct connection to Zapier's content services.

    We have no influence on the scope of the data transmitted to Zapier in this way and have no influence or knowledge of the content you access.

    If you do not want Zapier to collect data about you via our website, you can deactivate the relevant cookies and refrain from accessing the content. The purpose and scope of the data collection and the further processing of the data by Zapier, as well as your rights in this regard, are as follows: Zapier

    g. We use the analytics service Nocodelytics on ourwebsite to send and automate forms and similar processes. Nocodelytics is a platform for the digital management of appointments and a product ofNocodelytics LDT (Kemp House, 124 City Road, EC1V 2NX, London, United Kingdom;hereinafter: Nocodelytics).

    By using Nocodelytics, information about the use of this website, including

  • Your IP address of your end device
  • Date and time of access
  • URL of the files accessed
  • Transferred data volumes and notification of whether the access was successful
  • URL from which the access was successful (referrer URL)
  • Program used (and possibly the operating system of your terminal device)
  • Name of your internet provider

    • are transmitted to Nocodelyticsand stored and processed by Nocodelytics. Your browser establishes adirect connection to Nocodelytics's content services.

    We have no influence on the scope of the data transmitted to Nocodelytics in this way and have no influence or knowledge of the content you access.

    If you do not want Nocodelytics to collect data about you via our website, you can deactivate the relevant cookies and refrain from accessing the content. The purpose and scope of the data collection and the further processing of the data by Nocodelytics,as well as your rights in this regard, are as follows: https://www.nocodelytics.com/dpa

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    II. Collection and storage of (personal) Data of your contact of our company

    1. if you contact us electronically (by email) or by telephone, we will store and use the personal data you provide for the purpose of responding to your request. The legal basis for data processing is Art. 6para. 1 sentence 1 lit. a, b GDPR. Our legitimate interest in collecting the information follows from the purposes listed above.

    2. if and insofar as you contact us by telephone,Deutsche Telekom AG (Friedrich-Ebert-Allee 140, 53113 Bonn, telephone: +49 0228181 0, register number: HRB 6794, register court: Bonn Local Court;hereinafter: Telekom) processes and stores all information provided by you for the establishment and maintenance of communication. Telekom has appointed a data protection officer: Dr. Claus D. Ulmer (datenschutz@telekom.de).

    3. if and insofar as you contact us by email, Google Ireland Limited (Gordon House, Barrow Street, Dublin 4, IRELAND, telephone:+353 1 543 1000, email: support-deutschland@google.com, registration number:368047; hereinafter: Google) processes and stores all information provided by you for the establishment, execution and content thereof. Google has appointed a data protection officer. This officer can also be contacted via the aforementioned channels.

    4. we have concluded an agreement on joint responsibility pursuant to Art. 26 GDPR with Flexion Mobile PLC (Unit G5,Harbour Yard, Chelsea Harbour, London SW10 0XD, UNITED KINGDOM; hereinafter:Flexion), under which Audiencly passes on your personal data to Flexion if and to the extent necessary within the framework of the internal distribution of tasks within the Group, in particular if and to the extent that the relevant persons are responsible for decisions that are not in a direct employment relationship with Audiencly.

    Your data will be processed within the European Union and the United Kingdom.

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    III. Collection and storage of (personal) Data of your application with our company

    1. in addition to the aforementioned information, we process all information provided by you electronically for the purpose of handling the application process, regardless of your application channel. If you apply by post, we will immediately digitize and (physically) destroy the information you provide. The legal basis for the processing of the information is Art. 6 para. 1 sentence 1 lit. a, b GDPR.

    2. if and insofar as you apply via our application portal, we store your personal data via our recruiting software Join. Join (JOIN Solutions GmbH, Schönhauser Allee 36, 10435 Berlin; hereinafter: Join) stores all information provided by you as part of the application process. Join has appointed a data protection officer. This officer can also be contacted via the aforementioned channels.

    3. regardless of your application channel, we store your personal data via our personnel management software BambooHR. BambooHR (Bamboo HR LLC, 42 Future Way, Draper, UT 84020, USA; hereinafter: BambooHR) stores all information provided by you as part of the application process.BambooHR has appointed a data protection officer. This officer can also be contacted via the aforementioned channels.

    4. if we conclude an employment contract with you, we will inform you about the stored data for the purpose of processing the employment relationship in compliance with the statutory provisions.

    5. we have concluded an agreement on joint responsibility pursuant to Art. 26 GDPR with Flexion Mobile PLC (Unit G5,Harbour Yard, Chelsea Harbour, London SW10 0XD, UNITED KINGDOM; hereinafter:Flexion), under which Audiencly will pass on your personal data to Flexion if and to the extent that this is necessary within the framework of the internal distribution of tasks within the Group, in particular if and to the extent that the relevant persons are responsible for decisions that are not in a direct employment relationship with Audiencly.

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    IV. Your rights as a data subject on the basis of GDPR

    You have the opportunity according to Art. 15 GDPR to demand information as to your personal data. Especially you have the opportunity to demand information as to

  • The purpose of the processing
  • The categories of processing of your personal data
  • The categories of recipients of your personal data
  • The time limitation of storage of your personal data
  • The origin of your data, if it was not collected directly from you
  • Any decision based solely on automated processing, including profiling, that produces legal effects or similarly significantly affects you

    • Furthermore your have the right to rectification,erasure, restriction of processing and to object in processing of your data.

    In particular, you have the right to:

  • Obtain the rectification of inaccurate or claim the completion of incomplete personal data concerning yourself, according to Art. 16 GDPR
  • Obtain the erasure of your personal data, according to Art. 17 GDPR, unless the data is necessary for the purposes of our legitimate interests or a third party’s legitimate interests, unless such interests are overridden by your rights and freedoms
  • Obtain the restriction of processing of your data, according to Art. 18 GDPR
  • Receive the personal data concerning yourself, which you have provided to us, in a structured, commonly used, and machine-readable format, and transmit that data to another controller without hindrance, according to Art. 20 GDPR
  • Withdraw your consent at any time, according to Art. 7 para. 3 GDPR
  • Complain to a supervisory authority, in accordance with Art. 77 GDPR. You can contact the supervisory authority at your usual place of residence, place of work, or our office.

    • You may execute your rights by calling (+49 211 15826036), or contacting us via email (datenschutz@havas.com).

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    V. Technical and organizational measures

    To securely transfer data between our content manage and your browsing device we are using the SSL-procedure (i.e.: Secure SocketLayer) with the highest possible level of encryption, your browser is operating with. You may notice a encrypted communication because of a closed-lock-symbol or a key in the status bar of your browser.

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